Exams

Exam information and regulations

Download the guidance for parents and students 2016-2017

Examination Regulations

The Awarding Bodies set down strict criteria which must be followed for the conduct of examinations and APS is required to follow them precisely, these rules and regulations are designed to ensure fairness and minimise disturbance, it is in the interest of all that the exams run smoothly.

The Joint Council for Qualifications (JCQ) issue the following formal notices that are required to be given to each candidate, all candidates must read these notices carefully and note that  breaking any of these regulations could lead to disqualification from all subjects.

Warning to candidates
Information for candidates - Controlled Assessment
Information for candidates - on-screen tests
Information for candidates - Written Exams
Information for candidates - Coursework
Information for candidates - Social Media
Information for candidates - Privacy Notice
Information for candidates - Digital Devices and Mobile Phones
Letter regarding use of calculators in exams
Access Arrangements - Parent guide

Examination Instructions for Students

Please immediately check your Statement of Entry and your Individual Candidate Timetable carefully, mistakes that are not spotted at this stage could mean that your certificate is incorrectly printed later.

  • Check that the following details are correct:
    • Is your name spelt correctly?
    • Is your date of birth correct?
    • Are you entered for the correct exams?
  • Please let the examinations office know immediately
    • If you have a timetable clash between papers of different subjects
    • If you wish to withdraw from any unit
    • If any amendments to your personal details need to be made
  • Make sure that you know exactly when and where your exams are, especially whether they are morning or afternoon.
    All dates and times can be found on your Examination Timetable.
  • The venue for the exams and seating plans will be displayed daily on the exam board in the entrance lobby.
  • Please ensure you allow enough time to get to School, so that if you are delayed for any reason e.g. traffic, you will still arrive in good time.  

Exam Times

All exams at APS start at 9.00am for morning papers and 2pm for afternoon papers.

Be at your exam room at the following times:
Morning Exams: 8.45am
Afternoon Exams: 1.45pm

  • You will NOT be entitled to any extra time, should you arrive late for any of your exams. If you arrive late, the exam board must be notified and your work might not be accepted.
  • If you are ill and cannot take the exam, you MUST telephone the School immediately and ask the receptionist to take a written message for the Exams Officer.
  • If you do not arrive for an examination for which you have been entered, you may be asked to pay for the wasted exam fees.
  • YOU ALONE ARE RESPONSIBLE FOR CHECKING YOUR EXAM TIMETABLE. If you lose your timetable, ask the Examination Office (Room G3) for a new one.

Clashes

If you have a clash between papers of different subjects, arrangements will be made for you to take these exams one after the other or if the total time is more than three hours, the exams will be split between the morning and afternoon sessions.  If this happens, you will need to bring in a packed lunch and you will have to be supervised over lunchtime, you will not be allowed to communicate with anyone else or use your mobile phone (or any other electronic communication device).

Equipment

Please make sure you bring in pens (black ink only), pencils, eraser, ruler and a sharpener in a clear pencil case or plastic bag.
You are not allowed to use tippex or highlighter pens in your answers.
Approved calculators will be supplied for use in examinations where candidates are allowed to use calculators.

Should a student wish to use their own calculator they must ensure this is verified by the Examinations Office IN ADVANCE of the exam and meets the awarding bodies’ regulations (as detailed below).

Calculators must be:

  • of a size suitable for use on the desk
  • either battery or solar powered
  • free of lids, cases or covers

Calculators MUST NOT be designed or adapted to offer any of these facilities:-

  • language translators
  • symbolic algebra manipulation
  • symbolic differentiation or integration
  • Communication with other machines or the internet
  • have retrievable information stored in them. This includes – databank, dictionaries, mathematical formulae, text.

Mobile phones, Smart Watches, Pagers, iPods and MP3 Players

Mobile phones, pagers, music players, smart watches, organisers and any other electronic communication or storage device are not allowed in the exam room.  
You are strongly advised not to bring any such devices with you when you have an exam; APS cannot take responsibility if they are lost or damaged. 

If a mobile phone or other electronic communication device is found in your possession during an exam or a clash quarantine, EVEN IF IT IS TURNED OFF, the device will be taken from you and a report made to the appropriate Exam Board.  No exceptions can be made.  You may be disqualified from that component or from the entire subject.

Food and Drink

No food or drink is allowed in the examination room except for a small bottle of water with the label removed.

Conduct in the exam room

Wait quietly outside your exam room until the invigilator allows you to enter.  A candidate card will be placed on the desk where you will be sitting; the card will show your name and candidate number.  Once inside the room, you must remain SILENT.  If there is any communication between any students it will be assumed that you are cheating and will be treated accordingly. 
You will not be allowed to leave the exam room even if you have finished your exam, so do not ask! You must not talk until you are outside the exam room; please be considerate of other students who may still be sitting other exams in the room or around the building.

Coursework

Most subjects have an element of coursework included in them which has to be completed, marked and sent to the exam boards well before the formal exams take place.  The school sets deadlines that allow time for this process and to meet the board deadlines.  Students who do not submit coursework on time will not be allocated a mark for this portion and their overall grade will be affected.

Coursework - a guide for parents